HR Policies & Procedures

Every organization, regardless of size or number of employees, should have basic human resource policies and procedures in place to both ensure legal compliance and serve as a resource for employees and their supervisors. Affinity HR group develops tools customized to meet the unique needs of your organization. Our HR Policies and Procedures services include:

Ad Hoc HR Support

  • Employee Discipline
  • Employee Terminations
  • Internal Investigations
  • Consultation on any employee performance or conduct issue

Custom-designed Employee Handbooks

  • Custom tailoring for each company’s policies and practices
  • Compliance with all applicable federal and state legislation
  • Conformance to current generally accepted practices and trends

HR Compliance Audit

  • Thorough review of general HR Administration
  • Confirmation of departmental and administrative compliance with federal and state legislation
  • In-depth review of policies, procedures, compensation, benefits, hiring, and other HR functions
  • Development of action plan for addressing areas in need of compliance

Affirmative Action Planning

  • Development of affirmative action plans in accordance with federal contractor requirements
  • Analysis of areas of underutilization and development of recruitment strategies for increasing representation
  • Assistance in developing procedures to meet recurring government reporting requirements

Corporate Policy Development

  • Development of individual corporate policies to address emerging trends or new corporate  practices or procedures
  • Adaptation of policies to existing Employee Handbook
  • Conformance to current generally accepted practices, trends and legislation

Recruiting & Placement

We at Affinity HR Group know how important it is to hire the right people for your business. We have developed a comprehensive recruiting package designed to meet all your recruitment-related needs or you may choose from a menu of individual services that complement your own recruitment activities. Our HR Policies and Procedures services include:

The Comprehensive Recruiting Package provides complete management of the entire recruitment process, including:

  • Job posting development
  • Professional recruiting and candidate sourcing
  • Complete resume and candidate screening
  • Style Assessments (DISC Profile) on top 3-5 candidates
  • Presentation of final candidates
  • Client Coaching & Interview Preparation
  • Client Interview Debrief
  • On site, in person interviews conducted by Affinity HR
  • Reference Checks
  • Background Checks

Job Posting / Sourcing Candidates

  • Develop job posting
  • Identify best posting sites and advertising locations
  • Post job to relevant job boards, social media, and advertising location
  • Manage and maintain all postings and advertising
  • Compile and maintain database of resumes
  • Track all responses and supply diagnostic reports on results of all advertising

Job Posting Development

  • Develop job posting
  • Identify best posting sites and advertising locations

Rèsumé Screening

  • Review all submitted resumes
  • Forward all qualified candidate resumes

Client Coaching & Interview Prep

  • Conduct coaching session on best interview practices and tips for success
  • Provide sample behavioral interview questions
  • Provide sample prohibited questions

Candidate Screening

  • Review all submitted resumes against job description
  • Conduct preliminary phone interviews
  • Conduct in-depth behavioral interviews with top 10 candidates
  • Forward top 3-5 candidates with interview summaries
  • Conduct Style Assessment (DISC Profile) for each of top candidates

Reference Checks

  • Conduct minimum of 3 reference checks
  • Supply written summary for each reference

Background Checks

  • Conduct criminal background check on selected candidate

Job Benchmarking

For key positions and repeat hire positions, job benchmarking takes much of the guess work out of getting the right “fit.” The process provides an in-depth look at what is truly required for the position and ensures a high degree of success when hiring. Included in the benchmarking process is the:

  • Identification of key expectations and accountabilities of position
  • Ranking and weighting of key accountabilities
  • Scoring of key accountabilities using TTI Benchmarking assessment tool to capture the knowledge, intrinsic motivators, personal attributes, behaviors and hard skills required for the position
  • Development of a candidate assessment tool to compare the candidate(s) to the requirements of the position

 

Compensation

The current economic climate presents many challenges for small businesses. It’s more important than ever to keep your best employees and recruit the best new hires by spending your compensation dollars wisely and effectively. We can provide help and assistance for all your compensation-related needs.

Our Compensation services include:

Starting Salary for New Hires

  • Benchmarking of base pay and wage differentials using published survey data
  • Customized Starting Salary Recommendation Report provides salary recommendations for starting salaries that are both externally competitive and internally equitable

Annual Market Assessment

  • Annual salary planning to help manage and plan upcoming compensation budgets and spend compensation dollars more effectively
  • External market review to assist in projecting salary increases for the upcoming year
  • Recommendations to ensure competitiveness

Bonus / Incentive Plan Audit

  • Evaluation of current pay structure and compensation policies
  • Review of organizational compensation goals and philosophy
  • Identification of changes and/or enhancements
  • Development of strategies to make pay structures successful and cost-effective

Base Pay Structure Audit

  • Evaluation of existing bonus/incentive and compensation policies
  • Review of organizational business goals and financial standing
  • Identification of changes and/or enhancements
  • Development of recommendations to ensure ongoing competitiveness and effectiveness

Organization and Employee Development

Affinity HR Group’s professional learning facilitators and coaches can help your business become more effective by building on the strengths of your organization and your employees. We provide a variety of services that focus both on the organization and on individual employees.

Our Organization & Employee Development services include:

Strategic Business Planning

  • Core Values, Mission, Vision Development
  • Strategic Planning
  • Business Process Improvement
  • SWOT analysis and team problem solving initiatives
  • Leadership coaching and development

Employee Engagement

  • Explore employee attitudes via focus groups or survey
  • Identification of areas of organizational strength, gaps and weakness
  • Development recommended engagement strategies and improvement tactics

Performance Management

  • Identification of organizational performance goals and cultural norms
  • Review existing performance evaluation tools, policies and processes
  • Develop tailored employee evaluation tool
  • Recommendations for ongoing employee performance evaluation process and procedures

Onsite Workshops

  • Improving Communications
  • Team Development
  • Selling Solutions
  • Leadership Development
  • Achieving Win-Win Solutions
  • Effective Communications & Social Media
  • Change Management
  • Excellence in Customer Service
  • Emotional Intelligence
  • Stress Management
  • Train-the-Trainer
  • Providing Effective Feedback
  • Juggling Priorities - Time Management
  • Presentation Skills
  • EEOC / Harassment Training

New Employee On-boarding and Orientation

  • Review of current on-boarding and new-hire orientation practices
  • Identification of areas of strength, gaps and weakness
  • Recommendations for enhanced on-boarding and orientation processes

New Leader Assimilation

  • Accelerated, non-threatening process of on-boarding new leader
  • Answer questions and concerns the group and new leader have about each other
  • Enhance and energize manage/subordinate relationships

Executive Effectiveness Coaching

  • Up to 5 hours 1-1 coaching
  • Up to 3 hours consultation/feedback sessions with client's manager or other organizational entities
  • DISC Behavioral Style Assessment
  • 360 Feedback Assessment
  • Additional hours: $150

Mentoring Partnership for High Potentials

    Affinity HR Group works with clients to design and tailor internal mentoring programs to ensure employees have opportunities to grow and build the company’s “bench strength.”

  • Customized mentoring process to include coaching by internal subject-matter experts, on-the-job assignments and training
  • Identification of key positions and associated career paths for critical for organization success
  • Development of criteria and selection process for identifying high potential employees and successors of key positions
  • Development of implementation strategy to ensure ongoing sustainable results

Behavorial Testing and Assessment

Personal Inventory / DISC Style Assessments*

  • Review of personal style assessment results
  • Discussion of key strengths and weaknesses
  • Understanding similarities/differences in other styles
  • Coaching and communication tips for ongoing enhanced awareness
  • Download a Sample (PDF)

* Myers-Briggs Type Indicator style assessment also available

TriMetrix HD Assessment for Recruitment and Coaching

  • Assessment includes PIAV & DISC reports (below) plus Acumen Indicators and Personal Skills Index
  • Assessment applies four sciences: assessment of behaviors, motivators, value judgments and skills
  • Assessment used for recruitment and coaching/development
  • Includes coaching tips for individual development and enhancement
  • Download a Sample (PDF)

Emotional Quotient (EQ) Inventory Assessment

  • Review of EQ assessment results
  • Discussion of key strengths and weaknesses
  • Identification of development goals and objectives
  • Coaching tips for individual development and enhancement
  • Download a Sample (PDF)

Sales Success Index Assessment

  • Analysis of sales skills relating to 7 core sales competencies
  • Review of SSI assessment results
  • Identification of key sales strengths and weaknesses
  • Coaching tips for professional development in sales field
  • Download a Sample (PDF)